Gapsquare Blog

Thought Leaders from Across the Globe on Rethinking Employment in Crisis

Posted by Gabi Spiro on Apr 16, 2020 10:51:39 AM

Though right now, almost all international travel has come to a halt, we still have a lot to learn from our friends and partners overseas. We have the opportunity to expand our knowledge and look at how others are leading in a time of crisis. 

We're speaking with employment law experts from across the globe to help employers understand the latest developments in the Covid Crisis. As well as sharing their insights and their country's unique perspective, these thought leaders answer the questions you submit and recommend the best next steps to mitigate damage and plan for change. 

Gapsquare's team of diversity & inclusion and HR experts speak with lawyers from India, America and France, in the clear and helpful videos you can find below.

India - 16th April

How are employers in India reacting in an agile way to the coronavirus? Today Gapsquare VP Partnerships & Growth Sian Webb speaks with employment lawyer at BTG Legal, Anvitaa Pattani. They cover:

  • What does lockdown look like for India?
  • Safety measures and ensuring employees' immediate wellness
  • Were employers prepared?
  • Supply chain management and workforce changes

USA - 15th April

Employment Law in the USA in the context of Coronavirus is complex and shifting. Here Gapsquare CEO Zara Nanu and Partner at Wilson Sonsini Goodrich & Rosati Marina Tsatalis talk:

  • Adapting to a shifting legal picture
  • The ins and outs of embracing change
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Tags: Legal sector, Financial Sector, Covid19

Fair and Legal Employment during the Covid Crisis: Weekly Q&A's with Gapsquare & Osborne Clarke

Posted by Gabi Spiro on Mar 30, 2020 2:54:27 PM

We know that, at the moment, everything is changing very quickly and it can be hard to keep up - with the news, with the government's changing restrictions, and with knowing what steps to take next. So we're holding weekly discussions with employment lawyers in the UK at our partner firm, Osborne Clarke, to try and help you navigate the coming months as an employer. 

Each week, Osborne Clarke will catch up with Gapsquare CEO Dr. Zara Nanu about the latest developments in employment law, to advise you on what steps to take now, and to let you know what you can expect to see going forward.

Episode 6: 13th May 

This week has undeniably been a big one for UK employment regulations, and there are a few question marks. Join us for a conversation about:

  • Advice from the government about returning to work 
  • Advice from experts on making the return to work as safe as possible
  • Preparing to support employees with caring responsibilities for the 'back to school' period
Episode 5: 27th April

Some European countries are moving towards post-lockdown life, the UK Prime Minister is reminding us to stay inside and many of us are struggling to keep motivation up. This session covers:

  • How employers can prepare for the return to normality 
  • Taking this moment to assess furloughing, childcare and motivation 
  • Learning from other countries and preparedness  
 
Episode 4: 20th April 

The furlough scheme is up and running in the UK as of today, in this session we are checking in with Julian, asking how employers can claim for furloughed staff. This session talks the practicalities of furloughing, as well as:

 

  • The challenges of the 'return to school' day for parents working from home & importance of creative thinking
  • How work and life is now being rebalanced by the current environment 
  • Phasing returns to work after this crisis subsides & social distancing at work with an emphasis on fair practices

 

 

Episode 3: 15th April 

Mid-way through our fourth week of lockdown, the questions that employers are asking are changing. In this video, Zara and Julian discuss:

  • What we've learnt about furloughed staff, and plans going forward

  • Essential communication
  • Volunteering during furlough

  • Fixed term contracts and unpaid leave 

Episode 2: 6th April
This week Zara and Julian talk details around:

  • Furloughing, including for people on 0 hour contracts
  • The inclusion of salary sacrifice & seasonal workers in the furloughing process
  • Maternity leave in the current context,
  • Holiday entitlement and how productivity and connection to employers is currently being impacted
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Tags: Legal sector, Financial Sector, Covid19

Covid 19: The Best Resources for HR & Workforce Management

Posted by Gabi Spiro on Mar 27, 2020 1:08:40 PM

Note: This article was updated on 27 March 2020. Because the COVID-19 situation is dynamic, with new governmental measures each day, employers should have a look at the latest developments on the UK Gov’s website or get in touch with us to make the most informed decisions, though we will do our best to update this list frequently.

It's an unusual time to be alive, no doubt. But we at Gapsquare are finding a renewed sense of connectivity, community, and solidarity in our working lives - there's a sense that together, we can push through this, learn from one another and inspire positive change. We're also seeing lots of fantastic organisations and individuals taking proactive steps to mitigate workforce and financial damage, and even more great resources with advice and tips to help businesses succeed in this bewildering time.

So we're joining in. We've compiled our favourite resources, covering everything from planning for workforce changes, to financial implications, to how to be a strong and successful leader - take note!

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Tags: Legal sector, Financial Sector, Covid19

How to Manage your Workforce in Corona Crisis - What the Experts Advise

Posted by Zara Nanu on Mar 23, 2020 3:58:12 PM

At Gapsquare, we have always been committed to helping businesses create fairness and inclusion at work. Now, this is more important than ever.

This morning we hosted an incredible panel (video to follow shortly) which brought together experts in employment law, finance, and internal communications to answer difficult questions about managing people and workplaces in times of crisis.

Julian Hemming, a partner as Osborne Clarke, used his 30 years of experience to talk about cutting overheads, furlough and legally managing workforce changes. Emma Dawson of Stitch, a Deloitte Business, shared her expertise about how to keep communications going between employees, and Iain Lownes of Smith & Williamson talked us through cash projections for the next 6 months.

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Tags: Legal sector, Financial Sector, Covid19

Equal Pay: How To Do Right By Your Employees - An Interview with Carrie Gracie

Posted by Hazel Lush on Mar 6, 2020 3:10:15 PM

 

 

"You probably say you believe in equal pay. But are you willing to inconvenience yourself for it?" Carrie Gracie - Equal: A Story of Women, Men & Money - (2019 - P.24)

Equal pay in practice can be messy and complex, but we don’t believe it has to be. Communication continues to serve as the saving grace for employers and yet, we continue to see cases of employers avoiding, rather than embracing equal pay. It's time for that to change.

There's no greater way to learn how to deal with pay equality claims confidently, than from examples of erroneous practice. When it comes to equal pay, there's no clearer example of the issue being handled clumsily, than the BBC's recent journey with the award winning  journalist and previous China Editor, Carrie Gracie.

Carrie was thrown into an equal pay battle by the revelations of top salaries at the media company in 2017. This transparency brought into light the fact that, despite specifically requesting equal pay upon her appointment for the China Editor role, her pay was more than £65,000 (at least) short of Jon Sopel's who held the equivalent role for North America .

"If this had been about my case alone, I would certainly have drawn a line under it... But I knew this pay system was costing life-changing amounts of money to women who were less privileged and more vulnerable.' (Equal, 2019. P.213-214)

So what can we learn from Carrie's battle and the BBC's response that will make you a better employer? Below we share some thoughts directly from Carrie herself, and from her book which should sit, overflowing as it is with tenacity and drive for better workplaces, on each of your shelves at work: Equal: A Story of Women, Men & Money.

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Tags: Equal Pay

Press Release: Tech Pioneers Collaborate to Expand Fair Pay Down Under

Posted by Gabi Spiro on Mar 6, 2020 2:26:31 PM

With Equal Pay and Gender Pay Gap Reporting Legislation springing up across the globe, two tech innovators join forces to expand equality practices far and wide.

Equality innovator Gapsquare today announce their collaboration with Kudos Web, an expert web development and AI company, in order to bring fair pay analytics and practices to Australia and New Zealand.

Read More

Tags: gender pay gap, gender pay gap reporting, reporting, pay gap reporting

Fair Pay: Global Impact begins with Local Change

Posted by Business West on Feb 19, 2020 11:30:00 AM

By James Durie, Chief Executive of Bristol Chamber of Commerce & Initiative at Business West

We’re a pretty forward-thinking bunch here in Bristol. As the first English city to vote in favour of an elected mayor, the city of Banksy and Britain’s only green capital, we have a proud history of pushing against the status quo, not just accepting what’s offered but often following our own path when it comes to realising a better future.

Since the late 1980s, business has organised itself to be a powerful driving force behind a number of positive developments for our city region and its communities, playing a key role in efforts to make Bristol a fairer and more inclusive place, which is open and welcoming to all but also focused on enterprise and increasing prosperity. One of the latest developments to have galvanised business support is the project to recognise Bristol as the UK’s first real living wage city.

In January 2020, we were proud to see that the ‘Bristol Living Wage Action Group’ was launched to raise awareness of the economic and social benefits of the real living wage and to encourage local businesses to get accredited by the Living Wage Foundation. As it stands, 165 employers across the city region are committed to paying the real living wage of £9.30 an hour (including my own organisation Business West), and the group aims to double that number by 2023.

If, as a city region, we are able to meet this bold and ambitious target, it will lay down a marker for just what can be achieved to tackle economic exclusion and improve people’s lives at a city region level.

Bristol is unique among UK cities in that it has in place the key fundamentals to tackle economic exclusion on the ground: an engaged business community, strong city leadership and a clear long term agenda for change in the shape of the One City Plan.

Realising our ambition of becoming a real living wage city, then, is not the end game, it is a springboard to achieving our long-term vision of tackling a whole host of interrelated issues such as the gender pay gap, for instance.

What's it got to do with the Gender Pay Gap?

Real living wage city status will be a step in the right direction in terms of narrowing the gender pay gap, as tackling the issue of low pay and the gender pay gap are closely intertwined. However, solving the gender pay isn’t simply a question of paying women the same or more than their male counterparts.

The gender pay gap is a much more complex issue, which stems variously from occupational segregation (i.e. more men in higher paid industries), vertical segregation (too few women in senior positions), women's overall paid working hours and barriers to labour market entry. Various factors contribute towards the gender pay gap in society and it requires a fundamental shift in terms of education, legislation and corporate governance to begin to narrow it. Yet, despite the seemingly gargantuan task of closing the gender pay gap once and for all, I am optimistic that this is an issue upon which Bristol can take a lead.

Our strong city leadership and engaged business community, gives me great hope that we can begin to tackle issues at a city-region level that we would not have even dreamt about tackling previously. Our unique position means that Bristol has to be bold and lead - like it has done so many times in the past - on the issue of the gender pay gap to carve out a pathway toward a more open, inclusive and sustainable future. What’s more, we already have two incredibly inspirational entrepreneurs leading change in our city: Kalpna Woolf and Dr Zara Nanu.

Kalpna Woolf heads up BeOnBoard - a Bristol inspired programme that identifies emerging leaders from diverse backgrounds in terms of ethnicity and gender and supports their development by providing the training required to make them board-ready, whereas Dr Zara Nanu is the brains and driving force behind Gapsquare - a leading cloud based software company that has been incubated in this city and enables organisations to analyse and solve their gender pay gap. In her words, ‘for impact to be long-lasting and far-stretching, it needs to focus on the local context and build outwards. Somewhere like Bristol - which we know is sold on the fairpay agenda - is a perfect place to start.’

With such committed business leaders and an engaged, responsible and progressive business community that wants to see change – we believe that local innovation can tackle economic exclusion and shrink the gender pay gap in a way that reaches beyond the regions we are in. We believe that local change can transform work on the global stage.


We develop software that will revolutionise how you measure and end pay gaps in
your company. Generate gender pay gap reports, ethnicity pay analysis,
equal pay audits and beyond at the touch of a button.

For more information, visit our website or get in touch via email.

Understand, Visualise & Report 

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Tags: gender pay gap, gender pay gap reporting, reporting, pay gap reporting

Press Release: Data innovators combine forces to launch 'Fast-Track GPG' service

Posted by Gen Analytics on Jan 14, 2020 11:34:48 AM

GenAnalytics Ltd, a data insights and analytics consultancy, and Gapsquare, a payroll data specialist and fair pay software company, today announced the launch of a collaborative package designed to help companies easily, efficiently and accurately comply with UK gender pay gap reporting legislation. 

Almost 12,000 companies in the UK, who employ more than 250 staff, must publish their gender pay gap figures on an annual basis i.e. the difference between male and female earnings across the organisation. 

With the third year of gender pay gap reporting currently underway, the need for companies to continue to differentiate their narratives and action plans from competitors is at the forefront of C-Suite agendas. Gender pay analytics can be complicated and time consuming and with 1 in 6 employers reporting incorrect data in 2018, the pressure is on to get pay gap data right. 

The Fast Track package, drawing on the expertise of both GenAnalytics and Gapsquare will streamline companies’ reporting process and keep it simple. The package includes:

  • Fast tracked data analytics ensuring compliance with gender pay gap reporting legislation (including access to the Gapsquare software)
  • Or Verify existing gender pay gap data to ensure accuracy prior to reporting
  • A tailored gender pay gap narrative action plan
  • A fully designed report that can be uploaded to the UK Government’s gender pay gap portal

Find out more

Jane Gotts, Director, GenAnalytics said “Our vision is to deliver greater insight and information to our clients around Gender Pay Gap analysis. We are delighted to be working with Gapsquare to offer this service to companies across the UK. We both share the same vision to support companies to understand and ultimately close their gender pay gap as we know that diverse companies perform better than their competitors. 

 Dr. Zara Nanu, CEO and CoFounder, Gapsquare, said: “This exciting collaboration with GenAnalytics comes just in time for the UK reporting deadline.  Our data expertise paired with GenAnalytics’ insightful narrative writing makes an easy, accessible fix for companies hoping not only to comply with legislation, but to go a step further and promote a transparent, strategic and vital plan for change.”


GenAnalytics is a research and insights consultancy based in Glasgow and is focused on the application of data and analytics to drive business performance through greater diversity and inclusion in the workplace.

Gapsquare’s software helps companies analyse their HR and payroll data to understand where and why they have pay gaps, using machine learning, pattern tracking and years of D&I experience to help build a fairer world of work.

Find out more


We develop software that will revolutionise how you measure and end pay gaps in
your company. Generate gender pay gap reports, ethnicity pay analysis,
equal pay audits and beyond at the touch of a button.

For more information, visit our website or get in touch via email.

Understand, Visualise & Report 

Read More

Tags: gender pay gap, gender pay gap reporting, reporting, pay gap reporting, fast-track

This Election will Transform your Workplace - Vote for Gender Equality & Fair Pay

Posted by Gabi Spiro on Dec 9, 2019 5:01:18 PM

Creating a workplace that is diverse, inclusive and productive should be a priority for employers and employees across the globe. Considering these issues when you use your vote in the UK General Election on Thursday could not be more important, especially now that more of us than ever before are working. At Gapsquare, we’ve seen how important legislative and company policy is to building a fairer world of work and changing public perception around fair remuneration. We urge you to think about the following workers' rights, diversity, equality & inclusion, and pay policies when you cast your vote this week.

Workers' Rights are Women’s Rights

We’re delighted to read that all the major parties propose policies to improve workers’ rights and build sustainable and fair businesses around the country.* As well as making business sense (happy employees stick around for longer) Gapsquare have seen correlation between worker’s rights and a shrinking gender pay gap. Labour hope to ban 0 hour contracts, whilst Green pledge to close loopholes which allow employers to deny gig workers their key rights - so gig workers would receive at least the minimum wage, and have job security, sick leave, holiday pay and pension provisions.** The benefits of flexible working sees it on the agenda for Labour, the Conservatives, and the Liberal Democrats alike. These policies make it easier for employees to balance work and personal life, and ease parent’s return to the workplace after having children - the lack of which is a huge driver of occupational segregation, representation at high pay levels and, therefore, the Gender Pay Gap.

Care Responsibilities, Children & Leave

Other policies to improve the work-life balance and benefit new mothers are ostensibly a priority across the board, and it’s about time. By varying amounts, Labour, the Conservatives and Lib Dem all pledge to improve paternity leave for fathers; Labour and the SNP wish to extend maternity leave to a year, and SNP also hope to increase paternity leave from 52 to 64 weeks, with 12 weeks to be the minimum taken by the father. This gives parents more time to bond with their newborns and mothers the chance to return to work more quickly. 

"One of the most radical promises is the Green party’s pledge to ensure a pay ratio of 10:1"

Childcare also seems to be a priority issue, with the Tories hoping to fund more high quality childcare before and after school and during holidays. The Green party pledge a whopping 35 hours a week of free childcare for all from the age of 9 months. Research by the Young Women’s Trust and Pregnant then Screwed shows that reducing the cost of childcare could close the gap quicker, and our research at Gapsquare mirrors that of the ONS when it shows that gender pay gaps emerge after the age of thirty, when female employees increasingly have care responsibilities. Implementing policies to encourage fairer parental leave, and improving access to childcare are effective ways to solve an age-old problem.

A Real Living Wage

Similarly a fairer living wage is mentioned in various manifestos - and remains one of our metrics for pay fairness at Gapsquare. Labour pledge to increase the living wage to £10 per hour, the Conservatives to £10.50 (but more slowly), and Green up to £12 for those aged between 16 and 21. The Lib Dems and SNP also mention raising the living wage without stating an exact figure, though Lib Dem commit to setting a 20% higher minimum wage for those on zero-hour contracts to compensate for the uncertainty of fluctuating hours. One of the most radical promises is the Green party’s pledge to ensure a pay ratio of 10:1, so that no one in any organisation is paid more than ten times what the lowest member of staff is paid. 

Expanding & Regulating Gap Reporting 

When it comes to fair pay and pay gap reporting, the Labour Party have a fantastically forward-thinking agenda. They propose to fine companies who don’t devise and implement plans to eradicate pay inequalities, lower the threshold for gender pay gap reporting to 50 employees, extended pay gap reporting to BAME groups and people with disabilities, as well as changing legislation so that women will no longer have to take enforcement action for equal pay disputes, rather making the state responsible for enforcing equal pay legislation. The Lib Dems would also require companies to monitor and publish data on gender, BAME, disability and LGBT+ employment levels and pay gaps, and Green also hope to change the law so it’s easier to take action against employers in unequal pay cases. 

Smashing the Glass Ceiling 

Interestingly this election sees many parties proposing policies to rethink workforce distribution, and these quotas directly relate to pay parity and representation of minority groups at higher levels and pay grades. The Lib Dem’s manifesto is particularly progressive on this agenda, with plans to require all companies with 250+ employees to have at least one employee representative on their board, as well as staff representation on remuneration committees, giving staff in listed companies a right to request shares, and 40% female board representation in FTSE 350 companies. Green are also looking at installing a 40% quota for women on major company boards, following similar legislation in France and other European countries.

"Labour wish to reduce the average full time working week to just 32 hours."

Other interesting fair pay pledges include Labour’s wish to reduce the average full time working week to just 32 hours. We’d love to see the Lib Dems extend the use of name-blind recruitment processes in the public sector and develop free unconscious bias training as a condition of the receipt of public funds, or watch Green ban bonuses exceeding the annual wage of the lowest paid worker in the organisation and work toward pay equity.

Building a fairer future

The workplace is undeniably changing as a new generation of employees demand better rights, and as diversity, equality & inclusion concerns become more and more of a priority. We at Gapsquare urge you to consider how each party hopes to tackle these issues when you cast your vote on the 12th December - vote for a fairer future.

 

* We are aware of that this article doesn’t cover every party of their aims, in part because some do not have manifestos, and in part due to time restrictions. You can find out more about who is standing in your area here.

** A gig economy is a free market system in which temporary positions are common and organisations contract with independent workers for short-term engagements e.g. freelancers, independent contractors, project-based workers and temporary or part-time hires.

Make sure to exercise your right to vote on 12th December


We develop software that will revolutionise how you measure and end pay gaps in
your company. Generate gender pay gap reports, ethnicity pay analysis,
equal pay audits and beyond at the touch of a button.

For more information, visit our website or get in touch via email.

Understand, Visualise & Report 

Read More

Tags: Actions to close the gap, Government Recommendations for Closing the Gap, Equality and Human Rights, 2019

There's more than one vote that matters this December

Posted by Gabi Spiro on Nov 25, 2019 2:28:41 PM

Help Gapsquare win at the British Bank Awards 2020

As a fitting round-off to an exciting year of growth and opportunity for Gapsquare, we’re delighted to announce that we have been nominated for the ‘Pioneer Award’ at the British Bank Awards 2020. 

Because the Financial and Banking sector has the largest gender pay gap in the UK, there’s even more scope for an innovative approach to pay analysis, improved diversity and real, tangible change. To be recognised as an innovator within this sector is testimony to our commitment to accelerating social change with tech.

Vote for Gapsquare

Though it’s an honour to be nominated, it would be even better to walk away with the prize - and that’s where you come in. The winners of the British Bank Awards are determined entirely by votes from clients and partners - from any sector, and from any company - and you can exercise your democratic right here.

We see this as an opportunity to have our voice heard, and to champion fair pay in a deserving sector. And if that’s not convincing enough, each vote puts you in with a chance of winning a £1000 cash prize (see the T&Cs here).

We hope your vote in the British Banking Award is as important to you as another one you might be casting in December.


We develop software that will revolutionise how you measure and end pay gaps in
your company. Generate gender pay gap reports, ethnicity pay analysis,
equal pay audits and beyond at the touch of a button.

For more information, visit our website or get in touch via email.

Understand, Visualise & Report 

Read More

Tags: 2019, Press Release, Financial Sector

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